University Records Management


The University Records Center is located inside the Central Receiving Warehouse on the Fairfax campus.

University Records Management assists with the retention and disposition of all temporary university records regardless of format. As an effective records management program, Records Management minimizes the space, equipment and personnel required to store and maintain records; ensures the preservation of permanent records in the University Archives; and provides for the orderly and timely disposition of inactive, temporary records in full compliance with Commonwealth of Virginia retention schedules . Records Management oversees the operation of the University Records Center, where approximately 10,000 cubic feet of inactive records are stored.

Records Management also oversees the legal and timely disposal of records. Please contact the University Records Manager if you have any questions about Records Management, or if you need free records boxes to transfer records to the University Records Center.

In addition to records in paper format, electronic records must be retained according to Commonwealth of Virginia requirements and guidelines. University departments should retain electronic records internally in a secure location. Contact the University Records Manager for electronic records retention and disposition guidance.

All academic transcripts are obtained directly from the Office of the University Registrar.

The University Records Center will be closed for approximately 2 months during the summer of 2014 while the Central Receiving Warehouse is renovated. Exact dates will be made available when known.

During the closure, University Records Management will not accept any new records boxes for storage or immediate shredding. Loan requests will be fulfilled, but turn around time may be longer than normal. As always, University Records Management will be available to provide records retention and disposal guidance. Faculty and staff should still follow Commonwealth of Virginia retention schedules.

The end result will be a larger, more efficient, University Records Center.