University Records Management
The University Records Center is located inside the Central Receiving Warehouse on the Fairfax campus.
University Records Management assists with the retention and disposition of all temporary university records regardless of format. As an effective records management program, Records Management minimizes the space, equipment and personnel required to store and maintain records; ensures the preservation of permanent records in the University Archives; and provides for the orderly and timely disposition of inactive, temporary records in full compliance with Commonwealth of Virginia retention schedules . Records Management oversees the operation of the University Records Center, where approximately 10,000 cubic feet of inactive records are stored.
Records Management also oversees the legal and timely disposal of records. Please contact the University Records Manager if you have any questions about Records Management, or if you need free records boxes to transfer records to the University Records Center.
In addition to records in paper format, electronic records must be retained according to Commonwealth of Virginia requirements and guidelines. University departments should retain electronic records internally in a secure location. Contact the University Records Manager for electronic records retention and disposition guidance.
All academic transcripts are obtained directly from the Office of the University Registrar.
As of December 2013, the Library of Virginia approved significant changes to General Schedule 111: College and University Records. In an effort to simplify records retention, the number of active series was reduced from 139 to 81. Furthermore, some retention requirements have changed. For example, academic department undergraduate student records now need to be retained for 5 years after graduation or withdraw, and student health patient medical records need to be retained for 6 years after last action. Please take a few minutes to consult the revised schedule or simply contact University Records Management.