The purpose of the University Records Management program at George Mason University is to assist the university community to maintain compliance with university policies, retention requirements set by the Commonwealth of Virginia, as well as federal and international laws, related to the life cycle of public records. URM consults on procedures and policies, as well as collaborates with other records and information-oriented units in this work. University employees routinely create, receive, use, and destroy records in the normal course of business, and records management provides rules and a structure for ensuring that all of these processes happen in a way that fits with our operational needs and our legal responsibilities. These policies apply to records in paper and electronic format.
Meet Our Team!
Clancy Smith, M.Sc. – University Records Officer
I’m a historian by training and an explorer at heart, with an MSc in History from University of Glasgow and a career focused on preserving institutional history and information. Since joining George Mason University in August 2023, I’ve worked in records management as the Records Management Specialist and currently serve as the University Records Officer, a role I stepped into in August 2025. Beyond the office, I’m happiest wandering through used bookstores, tracking down the perfect thrift find, or discovering cozy coffee shops that feel like hidden gems. I love traveling to places rich with history and character, especially anywhere with walkable streets, museums, great local cafés, and extra points if there’s a castle. My life is powered by curiosity, good books, strong coffee, and the unwavering belief that every cat I meet wants to come live with me.
Jessica Clark, MLIS – Records Management Specialist
I began working with University Records Management in January 2026, bringing with me ten years of records management experience. Records management can be one giant tangle sometimes, and exploring all the ins and outs makes my analytical brain happy so I can focus on more artistic pursuits outside the office. A Mississippi native, I moved to Virginia sight unseen and promptly fell in love with the weather, the mountains, and the mix of historical and modern architecture. My camera has gotten quite the workout and I look forward to experiencing all the area has to offer.
Miko Burns – Records Center Warehouse Manager
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