Below are records policies that GMU faculty and staff are required to follow, as applicable to their individual units. Please note that records policies apply to both paper and electronic records.
George Mason University Policies
The Code of Virginia, ยง42.1-85, requires that Mason establish and maintain an active, continuing program for the economical and efficient management of records. George Mason University is required to adhere to all schedules published by the Library of Virginia. Employees of Mason are responsible for ensuring that University Records are preserved, maintained, and accessible throughout their lifecycle.
- University Policy 1102: Records Management
- University Policy 1114: Data Stewardship
- University Policy 1114A: Removal of University Data from Electronic Media
- University Policy 1117: Responding to Virginia Freedom of Information Act (FOIA) Requests for Records
- University Policy 1122: FERPA Compliance
- University Policy 1118: Compliance with the Health Insurance Portability and Accountability Act (HIPAA)
- University Policy 4011: Ownership and Maintenance of Research Records
- University Policy 1301: Responsible Use of Computing
Virginia Records Laws
Virginia records laws and retention schedules are applicable to all public officers and employees with the goal to promote and ensure that the procedures used to manage and preserve public records will be consistent throughout all state agencies. Information on records retention and disposition schedules especially pertinent to colleges and universities in the state are found in General Schedule GS-111. In addition we have listed two laws which may be helpful.
- General Schedule GS-111 for Virginia Colleges and Universities
- Virginia Public Records Act
- Virginia Freedom of Information Act
Other Regulations & Mandates
GMU faculty and staff are also responsible for the following mandates found in federal acts and international agreements.