University Records Management
The public records efforts of offices and programs at George Mason University are directed by University Records Management (URM). Serving as one of the university's compliance programs, URM not only consults on procedures and policies, but collaborates with other records and information-oriented units to keep Mason in line with University policies, retention requirements set by the Commonwealth, as well as federal and international laws.
"Public record" or "record" means recorded information that documents a transaction or activity by or with any public officer, agency or employee of an agency. … The medium upon which such information is recorded has no bearing on the determination of whether the recording is a public record. Code of Virginia §42.1-77
Our mission is to assist all University offices and programs with the implementation of their records processes by providing exemplary service through active education, the application of best records practices, and secure services to ensure the proper retention and disposition of our public records. Our public records serve as evidence of business conducted and as a means of transparency and accountability to our community and the citizens of Virginia. Proper records management policies and procedures protects Mason against litigation, security breaches, and loss of vital information.
COMMUNICATION & COLLABORATION
Because Mason’s records are intertwined with the University’s information management and data security, our team is committed to communication and collaboration across the community. In addition to maintaining a permanent position on the Architectural Standards Review board, University Records Management also regularly works with Mason stakeholders such as the Office of University Counsel, Information Technology Services, the Office of Compliance, Diversity, and Ethics, as well as Mason’s FOIA and FERPA officers.